About coworking and flexible offices

What is a flexible office?

A flexible office refers to a workspace that offers businesses and individuals the freedom to customize their office solutions according to their unique needs. Unlike traditional long-term leases, flexible offices provide short-term rental options, allowing tenants to rent office spaces for a few hours, days, weeks, or months, depending on their requirements. This setup enables companies to scale up or downsize easily as their business demands change, making it a cost-effective and agile solution.

What is an office hotel?

An office hotel is a type of flexible office space that caters to business travelers and professionals who require temporary office facilities. Similar to a hotel, an office hotel offers short-term office rentals, often in prime business locations. These spaces are fully equipped with essential office amenities, such as desks, chairs, internet access, and meeting rooms, providing a productive and professional environment for transient workers.

What is a serviced office?

A serviced office is another form of flexible office space that provides businesses with fully furnished and equipped workspaces on flexible lease terms. These offices come with essential amenities, including furniture, utilities, reception services, and often shared facilities like meeting rooms and communal areas. Serviced offices allow companies to focus on their core activities while leaving the management and maintenance of the office space to the provider.

What is coworking?

Coworking refers to a shared workspace environment where individuals, entrepreneurs, startups, and remote workers work alongside each other in a communal setting. Coworking spaces foster collaboration, networking, and a sense of community among diverse professionals. Members can rent desks, private offices, or meeting rooms as needed, and often enjoy additional benefits like networking events, workshops, and access to shared resources.

What is subleasing?

Subleasing, also known as subletting, is a situation where a tenant rents out a portion or the entirety of their leased office space to another party. In the context of flexible offices, some companies may lease a larger workspace and then sublease unused desks or offices to other businesses, allowing them to share the space and costs.

What are the differences between office hotel, serviced office, and coworking?

Office hotels cater to transient professionals with short-term office needs, while serviced offices offer fully equipped workspaces with flexible lease terms. Coworking spaces, on the other hand, provide a collaborative environment for individuals and businesses to work together in a shared setting. While all three options offer flexibility, they serve different types of professionals and businesses with varying workspace requirements.

Coworking spaces have gained popularity due to their flexibility, cost-effectiveness, and ability to cater to the changing needs of businesses. With short-term rentals and inclusive amenities, companies can easily adapt their workspace without committing to long-term leases. The collaborative environment fosters networking, idea exchange, and social interactions, positively impacting productivity. As remote work and the gig economy grow, coworking spaces provide professionals with a productive and professional workspace, offering essential resources such as high-speed internet and meeting rooms.

Coworking spaces are especially appealing to freelancers, startups, and small businesses, providing access to amenities that might otherwise be financially challenging to maintain. The modern and aesthetically pleasing design of coworking spaces enhances work-life balance, creating an inspiring and comfortable environment. Overall, coworking spaces offer a practical and attractive alternative to traditional offices, meeting the demands of today's evolving workforce and promoting a sense of community among professionals.

Why choose a flexible office space?

Choosing a flexible office space offers numerous advantages. Firstly, it allows businesses to avoid long-term commitments and easily adapt to changing space requirements. It also eliminates the need for upfront capital investment in office infrastructure and maintenance. Moreover, flexible offices often come with essential amenities and services, making the workspace ready for immediate use. This flexibility and convenience suit startups, freelancers, and established companies seeking agile and cost-effective solutions.

How long is a typical flexible office space lease?

The length of a typical flexible office space lease varies based on the provider and the tenant's needs. Some spaces offer rentals by the hour, day, or week, while others allow monthly or even longer-term commitments. Flexibility is the key feature, and tenants can usually extend or modify their leases as required, ensuring that the workspace accommodates their changing needs.

What does flexible office/office hotel/coworking cost?

The cost of flexible office, office hotel, and coworking spaces depends on several factors, including the location, size of the workspace, included amenities, and the level of service. Office hotels may charge by the hour or day, while serviced offices and coworking spaces typically have monthly membership fees or rental rates. Prices vary significantly between cities and providers, but generally, flexible offices offer cost-effective solutions compared to traditional office leases.

What is included in flexible office/office hotel/coworking cost?

The inclusions in flexible office, office hotel, and coworking costs vary depending on the provider and the package chosen. In general, flexible office and office hotel costs often cover basic utilities, internet access, cleaning services, and shared amenities like meeting rooms and communal spaces. Coworking costs typically include desk or office space, communal facilities, and access to community events and networking opportunities. Some providers offer additional services, such as reception support or mail handling, for an extra fee.

What is the best flexible office/office hotel/coworking space?

Determining the "best" flexible office, office hotel, or coworking space depends on individual preferences and business needs. The ideal workspace should align with your location requirements, budget, size, and desired amenities. Consider factors like the workspace atmosphere, community, and additional services offered. Speaking to Workaround’s office experts and visiting spaces before making a decision can help you find the most suitable workspace for your specific requirements.

Can I bring my dog to a coworking space?

Some coworking spaces are pet-friendly and allow members to bring their dogs to work. However, this policy varies among different coworking providers. Those with pet-friendly policies usually have certain guidelines to ensure the safety and comfort of all occupants. If you wish to bring your dog to a coworking space, it's essential to check with the specific space you are interested in to confirm their pet policy and any additional requirements or fees.

What should I look for in a coworking space?

When selecting a coworking space, consider several factors. Firstly, assess the location's convenience and accessibility for you and your team. Next, evaluate the amenities and services provided, such as internet speed, meeting rooms, and communal areas. The workspace atmosphere and community are also crucial, as they can impact your productivity and networking opportunities. Finally, compare pricing and membership options to ensure the coworking space fits within your budget and offers the flexibility you need.

Who can benefit from using a marketplace for flexible office spaces?

A marketplace for flexible office spaces benefits a diverse range of individuals and businesses. Startups and freelancers can find cost-effective solutions without committing to long-term leases, while established companies can use these spaces for project-based work or satellite offices. Remote workers and business travelers can access fully equipped offices on short notice. Essentially, anyone seeking flexibility, convenience, and a productive workspace can benefit from using such a marketplace like Workaround.

How does a marketplace for flexible office spaces work?

A marketplace for flexible office spaces like Workaround serves as an online platform that connects individuals and businesses with available workspace providers. Users can browse through a variety of listings, compare different locations, amenities, and prices, and then get in touch with their desired workspace directly through the platform. Wokaround simplifies the process of finding flexible office spaces, saving time and effort for those seeking on-demand workspace solutions.

What types of office spaces are available on Workaround?

Workaround typically offers a diverse range of options, including coworking spaces, serviced offices, office hotels, shared workspaces, and more. You can find various sizes of private offices and dedicated desks to suit their specific requirements. Whether you need a short-term workspace for a short period or a fully equipped office for an extended period, Workaround’s marketplace can accommodate all your needs.

Can I rent office spaces on a short-term basis?

Yes, one of many advantages of using Workaround to find flexible office spaces is the ability to find office spaces to rent on a short-term basis. Whether you need a workspace for a few days, weeks, or months, Workaround allows you to find and book office spaces with flexible rental terms that suit your needs.

Are the office spaces furnished?

Yes, many office spaces listed on Workaround are furnished and equipped with essential amenities. This includes ergonomic furniture, high-speed internet access, and shared facilities like meeting rooms, kitchens, and communal areas. The furnished setup ensures that tenants can start working immediately without the need to invest in office infrastructure.

Is it possible to book additional amenities or services along with the office space?

Absolutely. Many listings offer the option for additional amenities and services based on your specific needs. These may include services like reception support, mail handling, printing facilities, access to events or workshops, and more. The marketplace provides a convenient way to customize your workspace experience and access a range of supplementary services.

How can I pay for the rented office space?

The payment methods for rented office spaces can vary depending on the individual workspace provider. Many providers offer secure online payment options, including credit card payments and online banking transfers. Some providers may also offer payment flexibility, allowing tenants to choose between monthly, weekly, or daily payment options.

What are the benefits of using Workaround’s marketplace to find flexible office spaces?

Using Workaround’s marketplace to find flexible office spaces offers several advantages. It provides access to a wide range of workspace options in different locations, making it easy to find the most suitable workspace for your needs. The marketplace streamlines the search process, saving time and effort. Overall, the platform ensures a seamless and efficient experience when searching for and booking flexible office spaces.

Are there any membership or subscription options available for coworking spaces listed on the marketplace?

Yes, coworking spaces listed on the marketplace often offer various membership or subscription options. These may include part-time or full-time memberships, hot-desk options, dedicated desk subscriptions, and private office plans. The flexibility of membership choices allows you to select a plan that aligns with your working style and budget.

Can I use a coworking space in a different city or country through Workaround?

Certainly. Workaround’s marketplace offers a vast number of coworking space listings in multiple cities and even countries such as Sweden, Norway, Germany and Netherlands. This feature is beneficial for frequent travelers, remote workers, and businesses with a global presence. You can use Workaround to find coworking spaces in various locations and access workspace solutions wherever you go.

Are there any additional costs or fees involved in booking through Workaround?

Using Workaround’s marketplace to search for coworking spaces is completely free of charge. While the basic cost of renting a workspace usually is displayed on the listing, there might be some additional costs or fees. Some providers may charge fees for certain optional services. It's essential to review the terms and conditions and ask the workspace provider about any additional costs to ensure transparency in your membership/lease.

Can I visit a coworking space before making a booking?

Yes, many coworking spaces listed on Workaround welcome prospective tenants for tours and visits. Visiting a space allows you to experience the atmosphere, check out the amenities, and assess whether it meets your requirements. Contact the coworking space provider through the marketplace to schedule a visit before making your booking.

Are there any discounts or promotions available for booking through the marketplace?

Some marketplaces may offer exclusive deals, discounts, or promotions for booking through their platform. These offers can vary based on the marketplace and the workspace providers. It's a good idea to check for any ongoing promotions or special offers while browsing the marketplace to take advantage of potential cost savings.

Can I use a coworking space for specific events or meetings?

Yes, many coworking spaces listed on the marketplace offer meeting rooms and event spaces that you can book for specific events or meetings. These spaces are often equipped with audiovisual equipment and amenities to accommodate various types of gatherings, workshops, and presentations.

What are the security measures in place at the listed coworking spaces?

Coworking spaces take security seriously and implement various measures to ensure the safety of their occupants. Common security features include secure access control systems, surveillance cameras, and on-site staff to monitor the space. Additionally, some spaces may have lockable storage facilities to keep personal belongings secure.

Are there any restrictions or guidelines for using coworking spaces listed on Workaround’s marketplace?

Each coworking space listed on the marketplace may have its own set of guidelines and rules to maintain a productive and harmonious environment. These guidelines might cover topics such as noise levels, guest policies, meeting room reservations, and proper use of shared facilities. It's essential to familiarize yourself with the coworking space's guidelines to ensure a positive experience for everyone.

Can I find specialized coworking spaces for particular industries or professions?

Yes, Workaround’s marketplace offer specialized coworking spaces tailored to specific industries or professions. For instance, you may find coworking spaces that cater specifically to tech startups, creative industries, health professionals, or other niche markets. These specialized spaces often provide industry-specific amenities and foster collaboration among like-minded individuals.

How do I leave a review or provide feedback about a coworking space on the marketplace?

Some marketplaces allow users to leave reviews and provide feedback about their experiences with coworking spaces. After using a workspace listed on the platform, you may receive an invitation to leave a review or rating. Leaving constructive feedback helps other users make informed decisions and contributes to the overall improvement of coworking space offerings.

How do I contact the coworking space provider if I have specific questions or special requirements?

Workaround’s marketplace typically provides contact information for each coworking space provider listed on the platform. You can reach out to them via email or phone to inquire about their services, amenities, availability, or any special requirements you may have. The workspace providers are generally responsive and eager to assist you in finding the best workspace solution.

What happens if I encounter issues or have concerns during my stay at a coworking space booked through the marketplace?

If you encounter any issues or have concerns during your stay at a coworking space booked through Workaround’s marketplace, the first step is to communicate directly with the coworking space provider. Most providers prioritize customer satisfaction and will work to address your concerns promptly. If the issue remains unresolved, you can reach out to the marketplace's customer support team for assistance and guidance.

Can I upgrade or downgrade my booking if my workspace needs to change?

Yes, many coworking spaces and flexible office providers are open to accommodating changes in your booking as your needs evolve. If you require more space or additional services, you can typically discuss the upgrades with the provider. Similarly, if you find that your current arrangement is too large or costly, you may inquire about downgrading your booking.

Do I need to bring my own office supplies or equipment to a coworking space?

In most cases, you don't need to bring your own office supplies or equipment to a coworking space. These spaces are typically fully equipped with desks, chairs, high-speed internet, and shared facilities like printers and scanners. However, if you have specific preferences or require specialized equipment, you can check with the coworking space provider in advance.

Are there any options for dedicated parking spaces at coworking spaces listed on the marketplace?

Some coworking spaces may offer dedicated parking spaces or partnerships with nearby parking facilities. Availability varies depending on the location and the workspace provider. If parking is essential to your needs, be sure to inquire about parking options while searching for a coworking space on the marketplace.

What if I need to extend my booking at a coworking space?

Extending your booking at a coworking space is usually possible, depending on the availability of the workspace. If you need to extend your stay, contact the coworking space provider as early as possible to discuss your requirements. Planning ahead helps ensure a smooth transition and avoids any potential scheduling conflicts.

Can I find coworking spaces with 24/7 access on the marketplace?

Yes, some coworking spaces listed on the marketplace offer 24/7 access to their facilities. This feature is particularly beneficial for those with flexible working hours or businesses that require round-the-clock access to their workspace. If 24/7 access is essential for your needs, look for coworking spaces that explicitly advertise this feature on the marketplace.

Do I need to sign a contract or agreement when booking a coworking space through the marketplace?

Most coworking spaces listed on Workaround’s marketplace require users to sign a membership agreement or a license agreement. These agreements outline the terms and conditions of using the workspace and may specify details like the rental period, payment terms, and rules for using shared facilities. It's essential to review the agreement carefully before signing to ensure you are comfortable with the terms.

Can I bring guests or clients to a coworking space I've booked through the marketplace?

Yes, many coworking spaces allow members to bring guests or clients to their workspace. However, the guest policy can vary among different spaces. Some may require advanced notice or charge a guest fee for visitors. If you plan to host clients or guests frequently, it's essential to confirm the coworking space's guest policy beforehand.

Can I use a coworking space for business address registration or mail forwarding services?

Yes, some coworking spaces offer business address registration and mail forwarding services as additional amenities. These services can be especially beneficial for businesses seeking a professional address for official correspondence and mail handling. Check with the coworking space provider to see if they offer these services and if they meet your specific business needs.

Can I access other locations or branches of a coworking space chain through Workaround’s marketplace?

In some cases, coworking spaces that are part of a larger chain or network allow members to access multiple locations using a single membership. This possibility is advantageous for individuals or businesses that require workspace options in various cities or regions. If you are interested in accessing multiple locations within a chain, inquire with the coworking space provider about their network access policies.